FAQ

When is the deadline for registration?

The general registration deadline is Tuesday 4 October. Conference presenters are required to register by Friday 9 September to confirm their place in the final conference program. If you have any questions or concerns, please contact us at admin@giwa.org.au.

Is the event online or in-person?

OAT2022 will be a hybrid event and registrations can be made for in-person or virtual attendance.

What is included with my registration?

Please view the registration details above for all of our in-person and virtual registration options.

Can I convert my in-person ticket to virtual if I won’t be able to attend?

Yes. In the event travel is impractical and you have registered to attend in person, you may change to a virtual registration and be refunded the difference provided you notify GIWA in writing by Friday, 9th September 2022.

Can I convert my virtual ticket to in-person should I decide to attend in-person?

Yes. If you wish to attend OAT2022 in-person instead of online, you may change your registration provided you notify GIWA in writing by 9th September 2022.

Can I purchase tickets when I get to the conference?

We strongly recommend purchasing your tickets before the conference date. However, in the circumstance you are unable to purchase before arriving, there is an option to purchase at the conference at our late registration desk. Conference presenters must register by Friday, 9th September to confirm their place in the conference program.

Will the fee be refunded if the Australian government imposes COVID travel restrictions and I cannot attend in-person?

Since 6th July 2022, travellers have been free to enter and leave Australia irrespective of COVID-19 vaccination status, and proof of COVID-19 vaccination is only required in very special circumstances, such as when visiting a health care facility. In the unlikely event that entry to Australia is restricted by the Australian government on health grounds prior to the conference and you are registered to attend in-person, you can swap to a virtual registration (and be refunded the difference) or you can cancel your registration and receive a full refund, by notifying GIWA in writing by Monday, 3rd October 2022.

I need to cancel my place at the conference. Can a colleague attend in my place?

Yes, a colleague can attend in your place, or you can request a refund and your colleague can re-register. If you wish for your colleague to take your place, please contact us regarding this change so we can change registration details.

I am a student, are student registrations available?

Yes. Student registrations are available. Please view the above information for student pricing (and also our news page for student bursary information prior to 20 July).

Are there any pre or post-conference Workshops?

Yes, we are offering four workshops for attendees; three in Perth, WA and one in Sydney, NSW. Please visit the workshops tab under program to view the current workshops on offer outside of the Program.

I no longer want to attend; can I cancel my registration and receive a refund?

Yes, but please be aware that cancellations received after 9th September 2022 are non-refundable unless travel into Western Australia is restricted by the WA Government or Australian Government for COVID-19 related reasons (note: only applies to in-person registrations).

For official information, please visit the following links:

• International travel: Information about entering Australia from overseas
• International travel: Information about entering Western Australia from overseas

What visa should I apply for to attend the conference?

Normal visa and border requirements remain in place and may apply depending on individual circumstances. If you wish to apply for a visa, please visit Australian Online Visa.

Where can I find out more about the location?

If you would like to find out more about Western Australia, please visit the location page on this website. You can also find out more about WA here.

How do I book accommodation for the conference?

To make an accommodation booking please refer below for possible accommodation options at a discounted cost.

At what time and time zone will international Oat Conference 2022 convene?

As OAT2022 will take place in Western Australia the time zone to follow is Australian Western Standard Time (AWST) UTC +8. To convert your time zone, visit www.timeanddate.com/worldclock/converter.html.

Will all sessions be recorded?

Yes, all sessions will be recorded. Virtual and in-person attendees will be able to view videos of all sessions for 30 days from the time the videos are uploaded to the conference website (expected to be within 2 weeks of the conference close). All participants will be advised by email when videos are available). Please be aware that registration is essential to view these recorded sessions.

Will there be virtual side events or opportunities to network with other participants?

This opportunity is currently being considered.

How is the electronic poster format going to work?

In addition to the poster abstract of 1 to 2 A4 pages, posters will be available electronically to all participants during and after the conference consistent with other contributed papers. Subject to the final program composition, we hope that poster presenters will have the opportunity to briefly introduce their poster to the conference community during one of the concurrent sessions. As the program is finalised, suggested formats for e-posters and brief poster introduction presentations will be provided, likely in mid-late August.

Are there guidelines for presenters?

Yes, please download the OAT2022 Presenter Guidelines below. These have been updated since the original Guidelines, please use the edited versions below dated 12th September 2022.

OAT2022 In-person presenter Instructions – Update issued 12th September

OAT2022 Virtual presenter instructions – Update issued 13th September

OAT2022 ePoster presenter Instructions – Update issued 12th September

OAT2022 Presenter Guidelines – original August 2022

The conference Program Coordinator will also communicate directly with individual presenters by email to provide additional information specific to their presentations or ePosters.

Where can I find the latest Program for the Conference?

Please visit the Program page on this website.

Can I present in another language or do I have to present in English?

All presentations for the Conference must be made in English.

When do I need to upload my presentation or ePoster?

You must upload your presentation or ePoster by Sunday 2 October Australian Western Standard Time (AWST).

Presenters will be emailed detailed uploading instructions approximately three weeks prior to the Conference.

Please note – the conference has no facility to display hard copy poster presentations brought with authors. ePosters (online) are the only way for posters to be presented.

Will I be able to practice presenting before the event?

Practising with colleagues prior to the event will help ensure your presentation is clear, timely and engages with the conference audience. An informal style, allowing ample time for audience interaction is most appreciated by attendees.

When will my oral presentation take place and how long should it last?

The date and time of your oral presentation is available in the full conference program (draft form). You should have already received an email with this information. Please note, the Program is only draft and subject to change. You will be notified if for any reason we need to change timing.

Invited keynote speakers (in-person and virtual) – please prepare your talk of up to 20 minutes of presentation time, followed by 10 minutes for questions and discussion, unless otherwise advised.

Contributed oral papers (in-person and virtual) – please prepare your talk of up to 15 minutes of presentation time, followed by 5 minutes for questions and discussion.

This is a hybrid conference involving both in-person and virtual attendees. Virtual attendees will be joining the conference from around the globe, across many different time zones. For this reason, it is essential all conference sessions / presentations, start and finish on time as per the Program.

What happens to my oral presentation? Will you publish it?

All presentations, including the question and answer session that follows, will be recorded and be available to all conference registrants for 30 days after uploading.

How will ePosters be displayed?

Registered attendees can access both the ePoster and supporting abstract online. Details on where these can be accessed for the commencement of the Conference will be provided.

I have another question that has not been answered

These FAQs will be periodically updated, however if your question has not been answered, please don’t hesitate to contact us at admin@giwa.org.au or via phone on +61 8 6262 2128.